Greenway Plaza Meeting/Conference Room Registration
Greenway Plaza West Conference Center (Phase II) - The Crescent Auditorium
Welcome
In connection with Crescent’s desire to deliver superior customer service, we are pleased to offer first class meeting room facilities conveniently located on the ground level between the Eight and Twelve Greenway Plaza buildings. Customers may reserve The Crescent Auditorium for a nominal fee on a first come, first served basis. Please refer to the map for the Greenway Plaza West Conference Center location information.
Who May Use The Crescent Auditorium
The Crescent Auditorium is available only to Greenway Plaza customers for business meetings and company events. The room is subject to all Greenway Plaza building rules and regulations (subject to change from time to time).
Meetings, Employee Training and Team Building Activities
The Crescent Auditorium is perfect for your next business seminar, employee meeting, audio/web conference, employee training session or retirement party! Comfortably conduct large scale meetings (130 seated auditorium style / 64 seated classroom style) and avoid the hassles and higher costs associated with traveling to other offsite facilities.
If your firm is looking to host an executive board meeting and require a smaller venue (seats 14), please view the The Crescent Boardroom to learn more about the well appointed boardroom offerings.
The Crescent Auditorium Configurations
The Crescent Auditorium is designed to accommodate multiple configurations. Click below to view an example of each available layout.
- Auditorium 1 - up to 130 maximum seated capacity (view 1, view2)
- Auditorium 2 - up to 130 maximum seated capacity (view 1, view2)
- Classroom - 64 maximum seated capacity (view 1, view2)
- Large Board Room - 36 maximum capacity (view 1)
Parking Accommodations
Visitor parking is conveniently located in close proximity to the Greenway Plaza West Conference Center in the North Richmond Garage (entrances accessible via Edloe Street or Colquitt Street). Please refer to the map above. For additional directions and Greenway Plaza maps, please click on the link below.
Greenway Plaza Location/Directions
Hours of Availability
The Crescent Auditorium is available during weekdays from 7:30 a.m. – 6:00 p.m. and after hours on a case by case basis. In connection with customer lease agreements, The Crescent Auditorium observes the following Greenway Plaza holidays:
- New Year’s Day
- Memorial Day
- Independence Day
- Labor Day
- Thanksgiving Day
- The day after Thanksgiving Day
- Christmas Day
Reservations
The Crescent Auditorium can be reserved on a first come, first served basis. To place a reservation request, please fill out the online form. A property management representative will contact you to complete a facility agreement for each reservation requested. Please keep in mind, the room is not considered “reserved” until you sign and receive back a fully executed facility agreement. You will have five business days from the date you receive the agreement to have it signed by a designated representative of your firm and to return it back to your property management contact. If we have not received your agreement back within this timeframe, your reservation request will be cancelled. It is strongly recommended that reservations are made a minimum of 48 hours in advance of your event date; however, reservations may be booked no more than six (6) months in advance. Should you need to modify an existing reservation, please contact the Crescent Customer Center at 713.965.2212 and we will update your information accordingly.
Rental and Set-up Fees
The Crescent Auditorium is rented on an hourly or full day basis. The rental rate is $75.00 per hour, with a two hour minimum rental, or $500 for a full day rental. Please note, there must be a minimum of one hour scheduled between reservations to ensure adequate time for setup/clean up; be sure to consider this when entering in your reservation request adjacent to any reservations that have already been established for that day. A $50 setup fee will be charged for all room configurations other than the standard classroom style setup. If a microphone, laptop PC ($50 fee) or data cables are needed for your event, these items can be checked out at the management office, located at Eight Greenway Plaza, Suite 1575 (a valid photo ID will be required to checkout the equipment).
After hours rental of the Greenway Plaza West Conference Center (includes all common areas, The Crescent Auditorium, and The Crescent Boardroom) is available for a flat rate of $750. Please contact your property management representative for further details or to make arrangements to reserve the Greenway Plaza West Conference Center. Please note, this type of reservation request cannot be made through the online reservation system.
All costs incurred as a result of facility rental will be billed in conjunction with the monthly customer statement. Please take into consideration any setup and breakdown time that you may require when scheduling the conference room. You are responsible for removing any material, catering items or trash from the room once your event has concluded. Small trash and recycling receptacles are available within the auditorium. High capacity trash cans are located in the loading dock (adjacent to the room). Any remaining items might be discarded and an additional cleanup charge could be assessed for housekeeping services.
Cancellation Policy
No charge will be incurred for reservations canceled at least 48 hours prior to the scheduled request date. However, a cancellation fee of 50% will be charged for meetings canceled with less than 48 hours notice.
Catering, Food Delivery and Clean-up
Catering and food delivery is permissible. The Crescent Auditorium offers a reception area/anteroom, serving counter, and convenient shelving for assistance with catering needs. Crescent Management encourages the use of Greenway Plaza Retail Customers, given that they are familiar with Greenway Plaza, they already have insurance on file, and they have a strong desire to provide the best possible service to Greenway Customers (click on the link below for specific retailer information).
Greenway Plaza Retail Directory
In the event another catering provider is desired, a current copy of the vendor’s Certificate of Insurance will be required prior to the event (click on the link below for a sample certificate indicating minimum coverage and certificate holder requirements). Please submit a valid Certificate of Insurance along with the signed facility agreement. In the event food is being dropped off and warming equipment is not needed, a Certificate of Insurance will not be necessary. Also, please keep in mind that alcoholic beverages are prohibited unless prior arrangements have been made with Crescent Management. It is the responsibility of the customer to ensure that all trash and leftover catering items are properly disposed of in the large trash receptacles located in the loading dock area just outside of the east doors from The Crescent Auditorium.
Sample Certificate of Insurance
Equipment and Audio Visual Amenities
The Crescent Auditorium hosts the following amenities to help make your event a success:
- Lectern with a Laptop Tray
- Wireless Microphone(handheld or lapel) – Must be checked out from the Phase II Management office (located at Eight Greenway Plaza, Suite 1575). A valid picture ID will be required to checkout the equipment. – Click here to see the microphones.
- Wired Internet and WIFI (SSID named “West Conf Center”)
- Rolling tables with power connection capabilities
- Filtering Shades and full “Blackout” Shades
- Reception/Anteroom Area with LCD TV, Guest Chairs, and a Courtesy Phone (local phone service + 1-800)
- Telephone/Speakerphone (local phone service + 1-800)
- Integrated Audio Conference System (local phone service + 1-800)
- High Output LCD 16:1 Projector and 96” Drop Down Screen
- Computer Audio/Video Inputs – If data cables are needed, they must be checked out from the Phase II Management office (located at Eight Greenway Plaza, Suite 1575). A valid picture ID will be required to checkout the equipment. If a laptop is needed, you may rent one for $50 per day. – Click here to see the AV input plate.
- Blue-ray DVD/CD/MP3 Player
- Cable TV Tuner
- Audio/Visual LCD Control Panel (projector, drop down screen, cable TV, blue-ray DVD/CD/MP3 player, audio conference, filtering shades and full "blackout"shades). Click here to see the A/V Control Panel.
- Theatre Quality Surround Sound Speakers
- Large White Board Wall
Restrooms and General Reminders
- Restroom facilities are conveniently located next door to The Crescent Boardroom
- Equipment or supplies may not be stored within The Crescent Auditorium
To make reservations:
Complete the online form.
